Certified Woman-Owned Business  •  WBENC · WBE · WOSB (888) 410-4144

A solution configured around your need.

Every Billing Buddy starts from the same platform and ends up different — shaped by your billing data, account structure, business rules, required outputs and desired level of operational support.

BILL CUSTOMERS AND COLLECT PAYMENTS

Billing & Collections

Bill customers. Track payments. Manage collections. Generate and deliver accurate invoices, track receivables, reconcile incoming payments and manage past-due accounts through a solution configured around your rates, account structure and operating rules.

Designed for: government programs, associations, franchise systems, education programs, service providers and organizations managing recurring account-based billing.

Billing operations

  • Invoice generation and delivery
  • Rate tiers, adjustments and rebills
  • Account and roster maintenance

Payments and collections

  • Payment matching and exceptions
  • AR aging and past-due outreach
  • Short-pay, overpay and returns

Support and reporting

  • Account-holder billing support
  • Reconciliation and service reports
  • Audit-ready records and evidence
Billing Buddy custom billing monitor — billing cycle progress, money position, and billed vs collected by month
Live billing-cycle monitor: entities, delivery, payments and remittance at a glance.

A focused path from setup to operation

1

Configure

Rules and accounts

2

Onboard

Clean and load data

3

Test

Validate a full cycle

4

Launch

Invoice and collect

5

Operate

Support and report

Download the Billing & Collections data sheet
CONTROL THE BILLS YOU RECEIVE

Expense Management

Know what you are paying for — and why. Replace scattered invoices, spreadsheets and manual coding with a controlled process for invoice capture, validation, allocation, approval and reporting. Add management support only where your team needs it.

Designed for: multi-location organizations, public agencies, transportation systems, healthcare networks and enterprises managing recurring vendor or technology expenses.

Invoice control

  • Paper, portal, email and EDI intake
  • Validation, baseline checks and audit
  • Approval status and exception tracking

Expense intelligence

  • GL and cost-center allocation
  • Spend by vendor, site and service
  • Contract and inventory visibility

Lifecycle support

  • Disputes, credits and missing bills
  • Order and ticket tracking
  • AP / ERP export and reporting
Billing Buddy service inventory — every billed service by site, account, department and monthly cost
Every service you're billed for — by site, account, department and monthly cost.

A focused path from setup to operation

1

Capture

Collect every bill

2

Validate

Check data and rates

3

Allocate

Apply coding rules

4

Approve

Route with visibility

5

Report

Export and analyze

Download the Expense Management data sheet
CONVERT CONSOLIDATED BILLING DATA

Data Transformation & Allocation

Turn consolidated billing data into usable financial records. Convert consolidated source files into individually formatted invoices or billing records that departments can review, code, approve and process through an existing financial system.

Designed for: large multi-department organizations receiving consolidated billing data that must be separated, allocated and processed at the account, user, service or department level.

Data transformation

  • Consolidated-file intake
  • Completeness and total validation
  • Line-level parsing and mapping

Allocation and submission

  • Individual billing-record creation
  • Department and account allocation
  • Financial-system formatting

Reconciliation

  • Submission exception handling
  • Payment and remittance monitoring
  • Short-pay and variance reporting

A focused path from setup to operation

1

Ingest

Receive source data

2

Validate

Tie to billed total

3

Transform

Create usable records

4

Submit

Feed the financial system

5

Reconcile

Track through settlement

Download the Data Transformation data sheet